When it concerns documents, security is paramount. Data breaches can be costly and the reputations of companies can be damaged by leaks that compromise sensitive information of employees or customers. Using secure document storage systems to keep your documents secure, accessible, and organized can protect your business from cyber-attacks and other risks.
In contrast to traditional paper files, document storage solutions are digital and secure and secure from hackers who could have access to your information. This ensures that your documents are secure even if they are accessible by devices owned by others or colleagues.
Many storage solutions for documents include various collaborative tools to facilitate the read and comment on documents. You may also look for a solution that integrates with your existing systems, reducing the number of applications you are using. This can lower the risk that a breach might occur by ensuring that users are given access to only one platform for sharing documents and collaboration.
You should also look for an option that includes multi-factor authentication. This feature is crucial for remote workers. They can be required to verify their identity using a text message, phone call or via an app before they have access to your files.
Redtail Imaging, for instance, is a solution for document storage developed for RIAs that combines the benefits of a content management system and secure cloud storage and collaboration capabilities. It is secured to the level of banks and is able to ensure compliance with FINRA and CFPB regulations.